Admin

Roles

Chapter officers can create roles to handle different groups of members’ permission needs

How Roles Work

Roles control what each member can do in Greek Connect. Every member is assigned a role, and each role defines permissions across all features. Admins can create as many custom roles as needed — for example, a "Rush Chair" role with rush admin access, or a "Member" role with basic permissions.

Built-In Admin Role

The Admin role is built in and cannot be deleted. Admin members have full access to every feature plus exclusive access to admin-only pages: Roles, Member Management, Chapter Settings, Profile Settings, and Feature toggles. Use the Admin role for executive board members who need unrestricted access.

Creating a Role

Navigate to Admin → Roles and tap the + icon. Give the role a name, then select one permission level per feature. Once created, assign the role to members from the Member Management page.

Permission Levels

Each feature offers up to three permission levels:

  • User: View-only access. Can see content assigned to them but cannot create or manage.
  • Creator: Can create new items and manage items they authored. Cannot edit or delete items created by others.
  • Admin: Full access. Can create, edit, delete, and manage all items regardless of authorship.

Feature Permissions

Announcements

  • User: View announcements targeted to their member status.
  • Creator: Create announcements and manage their own.
  • Admin: Create, edit, pin, and delete all announcements.

Calendar

  • User: View events matching their member status. RSVP and sign in.
  • Creator: Create events and manage their own. Cannot edit others' events.
  • Admin: Create, edit, and manage all events. Access attendance analytics and excusal management.

Drive

  • User: View files and folders matching their member status.
  • Creator: Upload files, create folders, and manage their own items.
  • Admin: Full file management — create, edit, move, and delete all files and folders.

Expenses

  • User: Submit receipts and view their own submissions.
  • Admin: View all receipts. Approve, reject, mark paid. Access admin dashboard and generate PDF reports.

Meals

  • User: View meal plan and place orders (if enrolled).
  • Admin: Manage menus, meal plans, and view all orders.

Messages

  • User: View conversations they’ve been added to.
  • Creator: Create new group conversations.
  • Admin: Create and manage all conversations, including editing membership.

Points

  • User: View point systems matching their member status and see leaderboards.
  • Creator: Create point systems and award points in systems they manage.
  • Admin: Full control over all point systems, awards, and analytics.

Polls

  • User: View and vote on polls matching their member status.
  • Creator: Create polls and manage their own. View results for polls they created.
  • Admin: Create, edit, open/close, and delete all polls. View all results.

Rush

  • None: No access to rush. Feature is hidden.
  • View: View PNMs, vote, and leave comments during active rushes.
  • Admin: Create and manage rushes. Add, edit, and delete PNMs. Manage interviews and voting settings.

Tasks

  • User: View and complete tasks assigned to them. See personal status only.
  • Creator: Create tasks, manage their own, and archive tasks they authored.
  • Admin: Full task management — create, edit, delete, archive any task. Approve and deny submissions. Set task defaults.

Alumni

  • User: View alumni directory and profiles.
  • Admin: Manage alumni settings and directory.

Default Role

One role can be set as the default. New members who join via invitation or the join link are automatically assigned the default role. To set a default, tap the menu icon on a role card and select "Set as Default."

Editing a Role

Tap any role card to edit its name and permissions. Changes apply immediately to all members assigned to that role. You can also rename a role without changing its permissions.

Deleting a Role

Tap the menu icon on a role card and select "Delete." Members currently assigned to the deleted role will need to be reassigned. The Admin role cannot be deleted.

Tips

  • Create a "Member" role with User-level access for general members, and a "Board" role with Creator/Admin access for officers.
  • Use the Admin role sparingly — it grants access to everything including member deletion and chapter settings.
  • For specialized positions like Rush Chair or Treasurer, create a dedicated role with Admin access only for their feature (e.g., Rush Admin + User for everything else).