Event Creation

Learn how to create and modify calendar events

Create and edit events from the Calendar. Tap New Event to start, or open an event and choose Edit to change it. This page covers the core fields — RSVPs, attendance, notifications, and itineraries each have their own guide.

Core fields

• Name & timing (required): the event's name and its start/end date and time. For all-day events, use the All Day option.
• Location: venue name and address.
• Visibility (required): which member statuses can see the event. This can't be changed after the event is created; calendar admins can always see every event.
• Description & links: event details and up to 10 related links.
• Categories: tags for the event. Officers manage the category list in Calendar Settings.
• Cost: any cost associated with attending.
• External calendar sync: let members who can see the event show it on their synced Google or Apple calendar.

Features you can add

Each of these is optional per event and has its own guide:

• RSVP & waitlists: let members reserve a spot, with capacity, guests, approval, public links, and an automatic or manual waitlist.
• Attendance: sign-in (password, QR code, PIN, or admin) and excuses.
• Notifications: reminders for event start, excuse deadline, and sign-in opening.
• Itinerary: a timeline of what's happening and when.
• Points: award points for actions like being present or RSVPing (requires a points system you manage).

Editing & deleting

Open an event and choose Edit to change any field. To remove an event, open Edit and choose Delete — deleting is permanent and can't be undone.

Troubleshooting

• Can't create or edit: confirm with an officer that you have calendar permissions.
• Date errors: make sure the start is before the end, and the event is within a year of today.
• Name too long: event names must be 1–64 characters.